Begin with the property and its systems
A property record establishes the durable context. Stormwater systems and individual assets sit within that context, with their identity, location, technical details and source documents kept together.
This structure matters because an inspection report or maintenance visit becomes more useful when it remains connected to the exact infrastructure it concerns.
Turn source information into recorded requirements
Operation and maintenance manuals, consent-related documents and professional advice can contain recurring inspection or maintenance requirements. Stormwater Passport records those requirements with their provenance rather than presenting them as anonymous tasks.
- Link a requirement to its source document and exact document version.
- Associate the requirement with the relevant property, system or asset.
- Generate recurring occurrences while retaining completed history.
Record what happens in the field
Authorised contractors and technicians can open the relevant asset, understand current work and record inspections, service activity, evidence, defects and repairs.
Completed operational records are preserved as history. Corrections and amendments are handled without silently replacing the original event.
Keep continuity when responsibility changes
Organisation membership, property access and responsibility history allow owners, managers and contractors to work around the same property record with appropriate permissions.
When management or service arrangements change, the infrastructure history does not need to disappear inside the previous organisation’s filing structure.